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When Not to use Digital Signaturesĭigital signature fields- once signed- add a layer of security to your document. Keep your valuable, original forms in a separate folder just in case. Since you can’t remove a signature after applying it, you could lock yourself out of ever using the form again.Īlways sign a copy of the document. When you sign using the Topaz pad, the document is immediately saved! That’s not the case with the Topaz signing solution. When you use the Acrobat signature handler, you are always prompted to SAVE AS after signing. If you want to know more about forms, check out my recorded Forms eSeminar. Use the form tools to add any needed fields. Note: Acrobat may not be able to find all of the fields on your form, especially if they are not clearly labeled. Click the signature field to sign the document.Acrobat will ask if you want to add fields.Ĭlick the Forms button on the Acrobat toolbar and choose Add or Edit Fields.
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Space precludes me a full discussion of creating forms, but the general steps are below. If you place the label “Signature” next to a field, Acrobat will create a digital signature field for you! Here’s an example of a good way to label fields: Use underlines to indicate the fielded information and add a text label to the left or underneath the line. If you clearly label your fields, Acrobat does a pretty job picking them up. Most forms can be automatically recognized in Acrobat. A blue status bar appears to show you signature status:įor a form you intend to fill out and use more than once, it’s best to add necessary form fields and then save the document.A confirmation dialog will appear and your signature is placed on the document: Once you finish, the Signature Capture window will open. Use the mouse to create the digital signature field.Next, Acrobat will tell you to create the signature field:.You’ll be prompted to select a Digital Signature Method.Choose Advanced-> Sign and Certify-> Place SignatureĬlick the Sign button on the Acrobat toolbar and choose Place Signature.
If the form is a one-off document you need to sign, the preferred method is to “place” your signature. The best method for you will depend on whether you are signing a “one-off” document, or whether you are creating a form that you will regularly use.
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To digitally sign a PDF document, you need to add a signature field. The good news is that Acrobat offers you a choice of signature handlers when signing, so you can pick the one you need when signing. However, I frequently need to show a variety of different signature handlers to customers and I knew that would not work for me. That might be good advice for someone who only would sign using the pad. The Topaz Read Me mentions to change Security Settings in Acrobat so that the standard Acrobat signing handler does not appear when signing.
I probably could have accomplished the same thing by just trying it in Acrobat.
Optionally, you can run a test utility to make sure it’s working (I did).
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I was able to download an updated plug-in from the Topaz web site.Īfter installing the software, you plug the pad into an available USB port. The only hiccup I ran into is that the box I received did not contain a plug-in compatible with Acrobat 9. Installation of the Topaz SignatureGem is easy. That offers additional assurance.įor those who want to peak ahead, I recorded a Topaz Signing Pad Demo Movie. Not only does the pad capture the signature itself, it also captures how the signature was made by tracking variables such as pressure and pen angle. Signatures collected from a digital signature pad are superior in many ways to paper signatures. You’ve probably used a digital signature pad when checking out at a department store. Topaz SignatureGem (available from resellers such as Computime) which is the subject of this article. Short answer: Yes, but you need a digital signature pad, like the How could you accomplish that without printing anything? Could you digitally capture a signature and protect yourself at the same time? What about gathering the signatures of clients and partners?Ī client comes and is ready sign your standard intake agreement and retainer. This is a good practice to use anywhere fax signatures are accepted.
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In that piece, I explained how to use Acrobat to “stamp” your personal signature on documents.
If you are a regular reader of this column, you might remember my article about creating signature stamps. While it seems pretty easy to send PDFs instead of printing documents, are there times when we must print? For example, to sign a document? Reducing paper is a rally cry at big law firms and many smaller firms are thinking about it, too. There certainly is a lot of pressure to be “green” these days. Signing PDFs using the Topaz Digital Signature Pad
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